In every organization and company it is necessary to know well what computer equipment is available and constitutes your asset, which is known as taking an inventory. For this, it is necessary to follow a series of guidelines and advice. We offer you the following 7:
7 tips for taking inventory of your hardware
know what you have
Label your IT hardware
add a lot of information
Assign hardware to co-workers and new additions
Follow-up of ALL maintenance
Use history as an indicator of hardware performance
Use the best IT hardware inventory management software
1 – Know what you have
The first thing is to know how many computers and hardware you have. Many companies do not know what assets they have or have an outdated list of assets. If your data is very old, you may find it more efficient to start from scratch and audit all the hardware you have in circulation.
2 – Label your IT hardware
IT hardware is made up of assets that move a lot. They can be mobile devices, laptops for working from home, and monitors and computers that can be moved from one office to another depending on where new employees are located. To ensure your IT hardware inventory remains as efficient as possible, it’s critical to start tracking the movement of these assets.
computer equipment inventory
We recommend using QR code asset tags to help track the whereabouts of your assets. Once each asset is tagged, it can simply be scanned to uniquely identify it. A quick scan of the tag from a smartphone and the GPS location on your phone will update where your assets were last seen and who last had them.
3 – Add a lot of information
The information you’ll want to add will differ from asset to asset. However, there are many patterns when it comes to IT hardware inventory management.
IT assets contain data. You may want to add warranty expiration dates, PAT (equipment electrical inspection) test dates, and user manuals. This way, everything you might need to know about an asset is easily accessible.
4 – Assign hardware to colleagues or new additions
Whether you’re onboarding new members to your company or just want to record what assets have already been distributed to the team, it’s important to know who is responsible for what hardware.
IT hardware inventory management is more efficient if you know who is in charge of which asset, and therefore who you need to talk to about replacements or maintenance.
5- Maintenance monitoring
Technology is very useful when it works. But sooner or later, your hardware will need maintenance and inspections. Keeping track of all maintenance related to your IT assets is essential. This will significantly reduce downtime of IT assets or equipment.
6- Use history as an indicator of hardware performance
You can investigate the historical performance of an asset whenever you need to with a good IT hardware management system.
For example, whenever an asset needs reactive maintenance, you can use its history as an indicator of whether it is cheaper to repair or replace.
7. Use hardware inventory management software
You can use inventory management software. We recommend you:
OCS Inventory NG: brings together information about the equipment’s programs and materials
GLPI: Open source tool
Remember that choosing the most appropriate computer equipment for the needs of your professional management will allow you to get the most out of your productive activity. At conanexiles-database we can supply them and guide you on the suitability of existing technological resources.